A cheque book request letter is a short, formal note asking your bank to issue a new cheque book for a specific account, giving the account holder's name, account number, number of leaves needed and where it should be delivered. For a business account, it must be signed by the authorised signatory as per the bank's mandate, ideally on letterhead with the company seal if your bank expects one. Below you will find a sample you can adapt, plus the details that stop the request bouncing back.
Key takeaways
- Include account name, account number, branch, number of cheque books or leaves, and delivery preference.
- Individuals sign as account holders; companies, LLPs and firms sign through their authorised signatories.
- Many banks also accept requests through net banking, apps or ATMs; a letter is useful when those are unavailable or for business accounts with joint signing.
- Ask for the cheque book to be collected at the branch or delivered to the registered address on record.
- Keep a copy of the letter with the bank's acknowledgement.
When a letter is the right route
Most banks let individuals request a cheque book digitally. A written letter is still common, and sometimes necessary, when:
- a company or LLP account needs two signatories to authorise the request;
- the account has no net banking access set up, or the user lacks rights to order cheque books;
- you want the book delivered to a specific branch or collected by a named representative;
- the bank asks for a written request after a change of signatories or address.
For export businesses, cheques are rarely used for foreign receipts, but they remain handy for domestic payments such as rent, statutory dues or vendor payments where the payee prefers a cheque.
What to include
| Element | Why it matters |
|---|---|
| Date and branch address | Identifies where the request is lodged |
| Subject line | "Request for issue of cheque book" makes routing quick |
| Account holder's name | Must match bank records exactly |
| Account number and type | Savings, current or other |
| Number of books / leaves | E.g. one book of 50 leaves; banks offer set sizes |
| Delivery or collection | Branch pickup or registered address on record |
| Authorised person to collect (if any) | Name and ID of the person collecting |
| Signature(s) | As per the account mandate |
| Seal or stamp (businesses) | If your bank expects it |
Avoid adding a new delivery address in the same letter. If your address has changed, update it first using a separate address change letter; otherwise the bank will usually deliver to the address on record.
Sample letter: business current account
[On company letterhead]
Date: 24 September 2026
To, The Branch Manager, [Bank name], [Branch name] [Branch address]
Subject: Request for issue of cheque book – Current Account No. XXXXXXXX4321
Dear Sir/Madam,
We, Tulsi Analytics Private Limited, hold the above current account with your branch. We request you to issue one cheque book of 50 leaves for this account.
Kindly keep the cheque book ready for collection at the branch. Our employee, Mr. Rohan Verma (Employee ID TA-112), is authorised to collect it on our behalf; a copy of his ID is attached.
Thank you.
For Tulsi Analytics Private Limited
(Signature) Meera Kulkarni, Director
(Signature) Arvind Shah, Director
(Authorised signatories)
[Company seal, if applicable]
Replace the account number, names and leaves with your own details. If your account mandate allows a single signatory, one signature is enough.
Variations for different account holders
| Account holder | Who signs | Letterhead | Notes |
|---|---|---|---|
| Individual | Account holder | Not needed | Simple handwritten or typed letter works |
| Joint account | As per operating instruction ("either or survivor", "jointly") | Not needed | Check the mode of operation |
| Sole proprietorship | Proprietor | Business letterhead preferred | Sign as "Proprietor, [Trade name]" |
| Partnership firm | Partners authorised in the mandate | Letterhead | Firm seal if used |
| LLP | Designated partners per mandate | Letterhead | Mention LLPIN if your bank asks |
| Private limited company | Authorised signatories per board resolution | Letterhead | Seal if your bank expects it |
If signatories have changed recently, update the bank before sending the request; a signature that does not match the mandate is the most common reason for delay. Our change of authorised signatory letter explains that process.
A worked example
Banyan Tree Exports LLP, a Surat design-services firm, uses a current account at its local branch. Its net banking user can view balances but does not have rights to order cheque books, and the account mandate requires both designated partners to sign.
The accountant prepares a letter on LLP letterhead requesting one book of 25 leaves, to be collected by the office manager. Both designated partners sign, the LLP seal is applied, and the office manager carries a copy of the letter, an authority to collect and her ID. The branch issues the book the same week. The accountant files a copy of the letter, stamped with the branch's acknowledgement, in the bank correspondence folder.
Mistakes that delay the request
- Signatures not matching the mandate. The bank compares signatures and authority; any mismatch stalls the request.
- Wrong or incomplete account number. Always double-check digits; mask in copies you share widely.
- Asking for delivery to an address not on record. Update the address first.
- No authority for the person collecting. Name them and attach ID.
- Missing seal where the bank expects one. Ask your branch once and follow its practice.
Our cheque book request letter generator fills these details in a clean format and prints it on your letterhead, which you can design with the free letterhead tool.
This article is general information, not legal or tax advice; your bank's own forms and requirements take precedence.
Frequently asked questions
How do I write a cheque book request letter to a bank?
Address it to the branch manager, add a subject line, state the account holder's name, account number and type, the number of cheque books or leaves required, and whether you will collect it or want it delivered to the registered address. Sign as per the account mandate and keep a copy.
Who signs a cheque book request for a company account?
The authorised signatories named in the bank's records for that account, usually as approved by a board resolution. If the mandate requires two signatories, both must sign.
Can someone else collect the cheque book on my behalf?
Many banks allow it if your letter names the person authorised to collect and they carry valid identification. Ask your branch whether it needs a separate authority letter or ID copy.
Can I request a cheque book without visiting the branch?
Many banks offer net banking, mobile app or ATM options for ordering cheque books, especially for individual accounts. A letter is still useful for business accounts with joint signing or when online options are not enabled.
Should a business letter for a cheque book be on letterhead?
It is good practice and many banks expect it for business accounts. Letterhead identifies the business clearly and, together with the seal where used, signals that the request comes from the account holder.
Bottom line
A cheque book request is a two-minute letter when the details match the bank's records. Generate yours with our cheque book request letter tool, sign it as per your mandate, and keep the acknowledged copy.
This guide is general information for Indian businesses, not legal or tax advice. Rules and bank processes change — confirm specifics with your AD bank or chartered accountant.