MUFG Bank (India) EDF Form

MUFG Bank (India) guide · updated 13 Oct 2026

EDF for MUFG Bank (India): how to fill and submit it

If your company is the Indian arm of a Japanese group, or simply serves Japanese clients, and its export proceeds land in an account with MUFG Bank in India, MUFG is your AD bank for the monthly Export Declaration Form. The question that trips up these exporters most is not the yen conversion but who pays: when a group entity other than the invoiced client sends the money, the EDF's third-party fields and Part 4 declaration have to reflect it. Settle that with your relationship manager before the first payment arrives.

Key takeaways

• MUFG Bank in India is your AD bank when your export proceeds are credited to your account there.
• Field 1.6 takes the AD code of the India branch, not the IFSC (starting with BOTM) or the SWIFT code.
• Yen invoices are shown in JPY in Part 2B; field 1.22 carries the rupee total.
• If a third party pays, fields 1.15 and 1.16 and the "buyer/third party" alternative in Part 4 come into play.
• Software exporters can file with the AD bank or STPI; pick one route and keep to it.

MUFG and exporters with Japanese links

MUFG Bank is a Japanese bank that operates in India with a corporate focus. It is a natural banking partner for Indian subsidiaries of Japanese companies, and for Indian service firms whose main clients or parent are in Japan. Typical exports include software development, engineering support, back-office processing and consulting delivered to group companies.

Your AD bank is wherever the foreign money lands. If your parent or clients remit to your MUFG account in India, the EDF goes to MUFG.

The AD code and the bank's process

Field 1.6 asks for the AD code, which identifies the bank branch for export transactions. The IFSC beginning with BOTM is for domestic payments, and the SWIFT code is what your Japanese counterparties use to send money. Ask your relationship manager for the AD code of the India branch servicing your account. Our glossary entry on the AD code explains why the codes are not interchangeable.

MUFG, like every AD bank, publishes its own EDF acceptance policy under Regulation 19. Ask your RM which channel applies, what format of signature is accepted and what you should attach. We do not describe the bank's systems, and the RM's written answer is the reference that counts.

Yen invoices on the EDF

Japanese clients often prefer to be invoiced in yen, and yen amounts carry no decimals. Show each invoice in Part 2B exactly as billed, in JPY.

Hoshi Systems India Pvt Ltd, the Indian subsidiary of a fictional Japanese manufacturer, develops embedded software for its parent and supports a group affiliate in Thailand. In October 2026 it raised:

• HSI-2610-01, 30 October: JPY 4,800,000 to the parent in Japan
• HSI-2610-02, 30 October: JPY 1,250,000 to the Thai affiliate

At an illustrative ₹0.56 per JPY, the rupee values are ₹26,88,000 and ₹7,00,000, so field 1.22 shows ₹33,88,000. Hoshi agrees its conversion method with its CA and applies it every month. The EDF is due by 30 November 2026.

As a software exporter, Hoshi could submit to MUFG or to STPI. From 1 October 2026, AD banks are specified authorities on par with STPI, and STPI certification is no longer mandatory.

When someone else pays: the third-party fields

The Thai affiliate does not pay its own invoice. Group policy routes all intercompany settlements through the parent in Japan, which pays HSI-2610-02 on the affiliate's behalf. That is a third-party payment, and the EDF has fields for it.

Because the EDF covers both invoices, and only one is paid by a third party, Hoshi asks MUFG how it wants a mixed month presented: whether the bank prefers the third-party details for the relevant row only, a note in remarks, or a separate covering explanation. Whether third-party payment is acceptable in your case, and on what conditions, is also something to confirm with the bank before payments start. A short EDF cover letter is a tidy way to explain the arrangement.

Matching and realisation

MUFG must enter the EDF into EDPMS within 5 working days. The parent's invoice, at about ₹26.9 lakh, is above ₹10 lakh, so closing it will need the invoice, payment evidence and matching instructions. The Thai invoice, at ₹7 lakh, is under the threshold, so the bank may close it on Hoshi's periodic realisation declaration, provided the bank is satisfied with the third-party payment trail.

Both invoices must be realised within 9 months of 30 October 2026, which is by 30 July 2027. Japanese groups often run intercompany settlements on their own fiscal calendars, so share the Indian deadlines with group finance in Japan. If a delay is coming, ask MUFG for an extension with reasons before the deadline. Our EDF guide covers the remaining fields of the form.

This is general information, not legal or tax advice. GST treatment of services to group companies abroad is a separate question for your CA.

Frequently asked questions

Do I show yen invoices in rupees in Part 2B?

No. Each Part 2B row shows the invoice in its own currency, so a yen invoice is entered in JPY. Only field 1.22 carries the rupee total, using a consistent conversion method.

Our Japanese parent pays invoices raised to other group companies. How does the EDF show this?

Fields 1.15 and 1.16 record the third party and its relationship to the recipient, and Part 4 lets you keep "third party" instead of "buyer". Confirm with MUFG how it wants this shown and whether any conditions apply.

What is the MUFG AD code?

It is the code identifying the MUFG branch in India that handles export transactions for your account. Ask your relationship manager for it; it is not the IFSC or the SWIFT code.

Should a software subsidiary file with MUFG or STPI?

Either is allowed. Since 1 October 2026, AD banks and STPI are both specified authorities for software exports, and STPI certification is no longer mandatory. Choose the route that fits your matching and stay consistent.

Is one EDF enough for invoices to Japan and Thailand?

Yes. One EDF per month can cover all service exports to one or more recipients, in any number of countries. Each invoice is a separate row in Part 2B.

Bottom line

For MUFG clients with Japanese parents or customers, the EDF works smoothly once two things are clear: the India branch's AD code and exactly who pays each invoice. Agree both with your RM, then build your monthly form with the free MUFG EDF generator.

Key dates

*Nine months from each invoice date; twelve if invoiced in rupees. Full 12-month calendar · Due date calculator

"Strike out whichever is not applicable"

Part 4 offers pairs of alternatives — I/We, buyer/third party, will be received/has been received, foreign exchange/Indian Rupees. Your answers in step 5 decide which words stay; we draw the line through the rest, exactly as you would with a pen.

The layout follows the structure of RBI's Annex (Parts 1–5, fields 1.1–1.22). If your bank hands you its own printed version, use theirs. This tool is a document generator, not legal or tax advice — you remain the declarant.