Union Bank of India EDF Form

Union Bank of India guide · updated 30 Sep 2026

EDF for Union Bank of India: how to fill and submit it

If your foreign clients pay into a Union Bank of India account, Union Bank is your AD bank and your monthly Export Declaration Form goes to it. The form itself is the standard RBI EDF; the part you must confirm locally is which Union Bank branch handles your export transactions and how it wants the form submitted. Settle those two questions once and the monthly filing takes very little time.

Key takeaways

• Services exporters outside an SEZ file the EDF with the AD bank that receives their foreign money. For Union Bank customers, that is Union Bank of India.
• Ask your home branch whether it handles export transactions itself or works with another designated branch. Your AD code depends on the answer.
• Union Bank of India, like all AD banks, publishes its own EDF acceptance policy. Follow what the branch tells you rather than assuming.
• File within 30 days from the end of the month of the invoices. October 2026 invoices are due by 30 November 2026.
• Keep FIRA or bank advice for every receipt; you will need it to close entries and for GST.

The question most Union Bank customers should ask first

Large public sector banks often have extensive branch networks, and the branch where you opened your current account may or may not be the one that processes foreign exchange paperwork. We cannot tell you how Union Bank of India organises this for your city, and you should not rely on anyone who claims to know without checking.

So start with one plain question at your branch: "Which branch and AD code handle export transactions for my account, and how should I submit the monthly EDF for service exports?"

The answer gives you three things at once: the AD code for field 1.6, the branch name and address for field 1.10, and the submission channel. Ask for the reply in writing or on email so there is no confusion later. If you prefer a formal letter, adapt our AD code request letter.

Monthly routine with Union Bank of India

Here is a routine that works for most small and mid-sized exporters. Adjust it to what your branch confirms.

The bank must enter your EDF into EDPMS within 5 working days of receipt, so a check around the 15th gives it ample time.

Worked example

Godavari Engineering Services Pvt Ltd, Visakhapatnam, provides remote design and drafting to clients in the Middle East and Europe. Its foreign receipts land in a Union Bank of India current account.

Here is how its first month under the new rules could run. In October 2026 it raises:

Its steps:

1. In early October, it asks the home branch which branch handles its export paperwork, and gets the AD code and the submission route confirmed in writing.
2. On 6 November, it fills the EDF using the Union Bank of India EDF form: type of export Services, mode of delivery Internet, mode of realisation Others, total value about ₹10,80,000 in field 1.22.
3. A director signs Part 4, keeping "will be received" because neither client has paid yet, and enters the expected payment dates.
4. It sends the EDF with both invoices and a short covering note on 7 November, well before the 30 November deadline.
5. When the UAE client pays in December, Godavari asks the branch for the FIRA and checks the purpose code against its records.

For the purpose code, Godavari's activity looks like architectural, engineering and other technical services, which commonly maps to P1009. It should still confirm the code with the bank rather than assume.

Filling the form: Union Bank specifics

Only a handful of fields depend on the bank:

• 1.6 AD code: the code the branch gave you for export transactions.
• 1.10 AD bank name and address: "Union Bank of India" plus the branch exactly as confirmed.
• 1.19 AD for L/C or BG: usually not applicable for services paid by direct transfer.

Everything else, from type of export to Part 2B rows, is the same as for any bank. Our step-by-step EDF guide explains each field.

Attachments and paperwork

Confirm with the branch, but a typical set is:

• signed EDF;
• copies of the invoices listed in Part 2B;
• FIRA or bank advice for any invoice already paid;
• a covering letter (the EDF cover letter template works well);
• for a new client, the contract or engagement letter if asked.

Above ₹10 lakh per invoice, expect the bank to want invoice, payment evidence and matching instructions to close the entry. Up to ₹10 lakh, the bank may close it on your declaration of realisation, which you can give periodically.

When things go wrong

Payment held at the bank. If an incoming remittance is held because an EDF is missing, submit the EDF and request release in writing.

Wrong purpose code on a FIRA. Ask the branch to correct it; a formal request letter makes the trail clear.

EDF filed late. The AD bank may accept a delayed EDF for reasonable cause. Explain the reason plainly.

This guide is general information, not legal or tax advice, and it does not describe internal Union Bank of India procedures. The bank's own published process and your branch's instructions take priority.

Frequently asked questions

Can I submit my EDF at any Union Bank of India branch?

Do not assume so. Ask your home branch which branch and AD code handle export transactions for your account, and submit through the channel it names. Getting this right first avoids forms being returned.

What is the AD code for Union Bank of India?

There is no single code for the whole bank. The AD code identifies the branch handling your export transactions, so ask your branch for the code that applies to your account. It differs from the IFSC and SWIFT code.

Does Union Bank of India use a different EDF format?

No. The EDF is the form in the Annex to the RBI's 2026 export regulations and is the same at every bank. Only the bank name, branch, AD code and submission channel change.

How long does Union Bank of India have to process my EDF?

Under the regulations, the AD bank must enter the EDF into EDPMS within 5 working days. If you have not had confirmation after about a week, follow up with the branch.

Do I need a separate EDF for each foreign client?

No. One EDF per month can cover all your service exports to one or more recipients, with each invoice as a row in Part 2B.

Bottom line

For Union Bank of India customers, the key step is confirming the right branch and AD code; after that, the monthly EDF is routine. Generate your form with the free Union Bank of India EDF form and submit it well within the 30-day window.

Key dates

*Nine months from each invoice date; twelve if invoiced in rupees. Full 12-month calendar · Due date calculator

"Strike out whichever is not applicable"

Part 4 offers pairs of alternatives — I/We, buyer/third party, will be received/has been received, foreign exchange/Indian Rupees. Your answers in step 5 decide which words stay; we draw the line through the rest, exactly as you would with a pen.

The layout follows the structure of RBI's Annex (Parts 1–5, fields 1.1–1.22). If your bank hands you its own printed version, use theirs. This tool is a document generator, not legal or tax advice — you remain the declarant.