To change your address with a bank, you send a short signed letter to your branch stating the account number, the old address, the new address and the date it takes effect, with proof of the new address attached. Most banks then update their records after verification. For exporters, the letter is only the first step: the same address must match on your GST registration, IEC and invoices, or your EDFs and foreign remittances start throwing up mismatches.
Key takeaways
- A change of address letter needs five things: account details, old address, new address, effective date and a signature that matches the bank's records.
- Banks ask for proof of the new address. What they accept differs, so check with your branch before you submit.
- Business accounts usually need an authorised signatory to sign, sometimes with a board or partner resolution.
- Exporters should update the bank, GST, IEC and invoice templates together, so field 1.11 of the EDF matches everywhere.
- Ask your bank whether your AD code or forex branch changes if you are moving to a different city.
The format
Keep it to one page, on letterhead for a business. A clean structure:
| Part of the letter | What to write |
|---|---|
| Date and place | Date of writing, city |
| To | The Branch Manager, bank name, branch address |
| Subject | Request for change of address – Account No. XXXXXXXX |
| Opening | Who you are and which account(s) |
| Old address | As currently in the bank's records |
| New address | Full address with PIN code |
| Effective date | Date from which the new address applies |
| Enclosures | List of documents attached |
| Closing | Request to update records and confirm in writing |
| Signature | Name, designation, signature (and seal if you use one) |
Sample letter (business account)
To, The Branch Manager, [Bank name], [Branch address]
Subject: Request for change of registered address – Current Account No. [XXXXXXXX]
Dear Sir/Madam,
We, [Company name], hold the above current account with your branch. Our registered office has moved, and we request you to update our address in your records with effect from [date].
Old address: [as per bank records] New address: [full address with PIN]
We enclose the documents listed below in support. Kindly update all accounts, facilities and communication addresses linked to our customer ID and confirm once done.
Yours faithfully, [Name], [Designation], Authorised Signatory
Enclosures: [list]
The free address change letter generator fills this in with your details, and the letterhead maker gives you a clean header if you do not have one.
Documents banks commonly ask for
What counts as valid proof is a bank's KYC decision, and requirements differ by bank and by type of customer. The table shows documents commonly offered; ask your branch which it accepts before you visit.
| Customer type | Documents often offered as proof of new address | Authorisation often needed |
|---|---|---|
| Individual | Updated identity document showing new address, utility bill, registered rent agreement | Self-signed letter |
| Proprietorship | Proprietor's updated proof plus business address proof such as amended GST certificate or utility bill | Proprietor's signature |
| Partnership or LLP | Amended registration or GST certificate, utility bill or lease for new premises | Signed by authorised partners; resolution if required |
| Company | Updated registered office records, amended GST certificate, lease or utility bill | Board resolution authorising the change and the signatory |
If your bank also needs a fresh KYC declaration, it may ask you to submit its own form or a KYC update letter. Our guide on KYC update letters covers that side.
Why exporters must change it everywhere at once
For a service exporter, your address appears in many places that are later compared with each other.
- Bank records: the AD bank's KYC and the address it associates with your export transactions.
- EDF field 1.11: exporter name and address, on every monthly declaration.
- GST registration: the principal place of business on your GSTIN.
- IEC: the address on your Importer-Exporter Code with DGFT, if you have one.
- Invoices: the supplier address on every export invoice.
- FIRAs: your bank prints your address on inward remittance advices.
If your EDF says one address, your GST registration another and your bank a third, nothing illegal has happened, but every mismatch is a reason for someone to ask a question. Update the GST registration and IEC as required by those systems, then send the bank letter, then change invoice and EDF templates once the bank confirms.
Moving cities
If you are relocating to another city, ask your bank whether your account will stay at the old branch or move. If your export transactions shift to a different branch, the AD code may change too, and field 1.6 of the EDF must follow. Get the new AD code in writing before your next filing.
A worked example
Copperleaf Data Labs Pvt Ltd moved its office from Andheri, Mumbai to Baner, Pune in December 2026, while keeping its account with the same bank.
- The board passed a resolution approving the new registered office and authorising the CFO, Ishaan, to update banks and authorities.
- Ishaan updated the GST registration and the IEC first.
- He then sent the bank a change of address letter with the board resolution, the amended GST certificate and the new lease.
- The bank moved the account to a Pune branch and confirmed a new AD code for export transactions.
- Copperleaf's December 2026 EDF, filed in January 2027, showed the new address in field 1.11 and the new AD code in field 1.6.
The company also emailed its foreign clients updated invoice details, since its bank branch and address had changed.
Mistakes that slow things down
- Signature mismatch. Sign exactly as the bank has you on record.
- Partial updates. Asking to update one account when your customer ID has several, including fixed deposits or an EEFC account.
- No effective date. Without one, the bank may apply the change from whenever it processes the letter.
- No confirmation. Ask for written confirmation and keep it with your KYC file.
This is general information, not legal advice.
Frequently asked questions
How do I write a letter to the bank for change of address?
Address it to the branch manager, mention your account number, give the old and new addresses and the effective date, list the documents enclosed and sign as per the bank's records. Keep it to one page.
What documents do I need for a change of address at a bank?
Proof of the new address, which varies by bank and customer type. Individuals often provide an updated identity document or a utility bill; businesses often provide an amended GST certificate, lease or utility bill plus an authorisation. Ask your branch what it accepts.
Who signs the address change letter for a company?
An authorised signatory, usually backed by a board resolution approving the new address and authorising that person. Partnerships and LLPs follow their own authorisation rules.
Does changing my address affect my EDF?
Field 1.11 of the EDF shows the exporter's name and address, so update it once your bank and other records change. If your account moves branches, your AD code in field 1.6 may change too.
Should I tell foreign clients about the new address?
Yes, if the address appears on your invoices or contracts, and especially if your bank branch or account details change. Send an updated details letter to avoid payment delays.
Bottom line
A change of address letter to your bank is simple: one page, the right signature, proof of the new address. For exporters, the real work is keeping that address consistent across bank, GST, IEC, invoices and EDF. Draft the letter in a minute with the free address change letter tool, then update your EDF form details before the next filing.
This guide is general information for Indian businesses, not legal or tax advice. Rules and bank processes change — confirm specifics with your AD bank or chartered accountant.