- Home
- Free tools
- Letters
- Appointment letter
Appointment Letter Format
Type your name and details once — this appointment letter writes itself as you go. Blanks are highlighted so nothing is missed. Download a PDF to sign or a Word file to edit.
- Free forever
- Stays in your browser
- Remembers your details
- PDF & Word
When to use a appointment letter
Free appointment letter format with common employment terms. Fill employee, role and salary, then download a ready-to-sign PDF or Word letter.
Tips before you send it
- Keep policies in a separate handbook and refer to it.
- Make notice period terms the same for both sides.
- Have the employee sign every page.
Frequently asked questions
What should an appointment letter include?
Designation, joining date, salary, working hours, reporting, notice period and confidentiality at minimum.
Do small businesses need appointment letters?
Yes — it avoids disputes and helps with labour law compliance and employee loans or visas.
Can I edit the wording?
Yes. Download the Word file and change anything you like — the layout stays intact. Or print on your own letterhead by choosing "Leave space" under Date, place & style.
Is my information stored anywhere?
Without an account, your details stay in this browser only. With a free account, your saved letters and business details sync so you can reopen them on any device.
How to write a appointment letter in a minute
Type your details
Name, company and address — saved on this device for every letter.
Fill the specifics
The letter updates live as you type; blanks are highlighted.
Download
Download PDF or Word, sign and send.
Guides worth reading
All guidesLetterhead Format: Designing a Business Letterhead That Looks Official
Letterhead format guide: what an official Indian business letterhead should show, layout and typography tips, entity details, and mistakes to avoid.
AD Code Request Letter to Bank: Format
AD code request letter format: what to write to your bank to get the Authorised Dealer code for export transactions, with a sample letter and tips.
eBRC / BRC Request Letter Format for Exporters
BRC request letter format for exporters: when to ask your bank for an eBRC, the details to include, a ready sample letter and how to follow up.
Bank Statement Request Letter Format
A bank statement request letter format you can copy: what to include, a sample for a business current account, and when you need certified statements.